Integration with QuickBooks Desktop
Centsoft Automation automates the management of your supplier invoices. By streamlining the invoicing process, you reduce costs and get time for more fun and better invested working hours.
How it works
Centsoft Automation is fully integrated with QuickBooks, which means that everything you do in Centsoft is automatically transferred into QuickBooks without any manual labour.
The invoices are scanned and captured
Scan your paper invoices or mail the PDF invoices to a designated capture email. The invoice arrives in Centsoft interpreted and ready for handling.
Integration to QuickBooks
Settings are automatically retrieved from QuickBooks, all registers that are needed to book an invoice, such as suppliers, chart of accounts and currencies.
Preliminary and definitive registrations
When the invoice is coded and ready in Centsoft, it goes directly over and ends up in the QuickBooks ready for payment.
Centsoft Automation streamlines the workflow from the time your supplier invoices arrive until the invoice is coded, approved and registered in QuickBooks.
You scan paper invoices and the data is automatically entered into the intuitive Centsoft dashboard.
Email or PDF invoices
Emailed PDF invoices are quickly scanned by Centsoft and the data is automatically entered into the intuitive Centsoft dashboard.
Automated approval workflow
Create rules that send invoices out for approval to the right person.
AI learns while you work, and makes coding suggestions.
Email sent to approvers
Invoices are sent to project managers and approvers for approval.
Avoid overdue payments
Notifications and reminders when invoices are coming due.
Approvers see the invoice on any device
Invoices are sent based on role, amount, cost center, or project. Approvers view the invoice details and approve.
Invoices are automatically recorded
Invoices are sent to QuickBooks Desktop for payment once they are processed and approved. It doesn’t get any easier than that!