How it works

Centsoft Invoice offers the most advanced workflow of Accounts Payable operations. The powerful system suits companies of all sizes and it will digitize and streamline your company’s invoice processing.

 

 

 

 

 

3 easy steps to get started with electronic vendor invoices management in Centsoft

1.

Receiving the invoices into Centsoft

Scan and forward all vendor invoices to an email address designated by Centsoft. This way all invoices will appear ready to be recorded in your Centsoft Invoice, recognized and digitized. To save a step, ask your suppliers to forward their electronic PDF invoices directly to this email address and all invoices are kept in one place.

 

2.

Vendor Invoice Processing in Centsoft

Centsoft Invoice is accessible from your computer, smartphone and tablet and the software is configured according to your company’s approval process. All invoices are converted into machine-readable information and can be split up to allow for multiple routings to manager approval so that the appropriate person have immediate and easy access to approve invoices online wherever they are.

The vast majority of the accounts payable operation is automated in Centsoft Invoice. The machine-readable data enables the software to proactively suggest the best way to record and process invoices for fast and easy approval, or adjustment if required.

Centsoft Invoice makes it easy to monitor the status of your vendor invoices. All your vendor invoices are stored digitally and our powerful search engine allows for easy access to historic data and a wide range of useful reports.

 

3.

ERP System Integration

Centsoft Invoice is integrated with your existing ERP system and everything you do in Centsoft is seamlessly updated into the ERP software without any further action required.

Centsoft automatically records important settings from your ERP system for required registers in order to record the invoice, including vendor register, accounts, and currency. Once the invoice is recorded and approved in Centsoft Invoice, it will automatically be transferred into the ERP system and cleared for payment.

 

 

Automatic recognition of EDI-invoices when applicable
Automatic recognition of invoices – no need to enter amount, date, invoice numbers etc.
Automate invoice recording with templates, access previously used recordings from same vendor and automate suggestion of recording for repeat invoices.
Search on all invoice data – not only on accounts used or vendor name
Create dynamic approval workflows - submit vendor invoices for approval to one or several people at once.
Credit Card invoices can easily be recorded and imported into Centsoft Invoice
Vendor Invoice approval in the cloud – via mobile, computer or tablet.
Transparent integration with your ERP System – no repeat manual entry required.
Powerful Reporting Engine – easy to collect and print multiple vendor invoices
Flag invoices – Enable Accounting to create activity lists for forwarding of re-invoices in accounts receivable, payroll adjustments etc.
Match invoices against goods received

 

 

Automate your Workflow

Centsoft Invoice is customizable to your company’s needs and its easy to use workflows will help you automate the approval process. We will take you through the setup process with your ERP system and configure the software according to your workflow and routines. Centsoft Invoice can match goods received and Purchase Orders in your ERP system.

All invoices are recognised and digitized through a cloud based scanning solution, collecting important statistics from creating machine-readable documents.

User-friendly

Centsoft Invoice is a result of many years of experience and best practices in vendor invoice workflow management and the intuitive software is very easy to use.

Our start-up experts will configure the system for you and train you on the easy to use software.

Get started right away!
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